Drawing up the terms of reference (TOR)
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Abstract
Many evaluations suffer from the over-wide scope of the exercise The terms of reference (TOR) become a shopping list, rather than a guide to focus the work. The TOR set out the formal agreements about the evaluation, its scope, purpose, and the methods to be used, and outline the specific tasks of the evaluation team leader. Those managing the evaluation process are responsible for drawing up the TOR. Where more than one person or agency is involved, it should be agreed who has ultimate authority. It may take several attempts before the final version of the TOR is agreed by everyone. It is important that the TOR incorporate a gender perspective.
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This passage explains the importance of well-defined Terms of Reference (TOR) in guiding effective evaluations. TOR should avoid becoming overly broad and must instead focus clearly on objectives, methods, and responsibilities. They are essential for planning and coordination, and must be inclusive of gender perspectives. TOR also serve as a roadmap for evaluators and need to be finalized through mutual agreement well before the evaluation begins.
Keywords
Evaluation Scope, Timetable, Learning and Accountability, Data Collection, Field Visits